Platform Audit – THRON HELP

Introduction

Platform Audit is a feature specifically developed to enable THRON Administrators to monitor and keep control over what happens throughout the platform. It tracks every action performed on contents and all other entities of the platform (such as Users, Groups, Tags, Folders, Applications, External Shares, etc.) as well as actions like platform first access, log in and sign off.

You can consult recorded information through the Audit console, reachable via THRON Advanced Menu.

THRON Audit records the following kinds of actions:

Creation
Modify
Delete
Other actions.

You can filter Audit information to find out a specific action or set of actions. To do this, you have a series of filters at your disposal. You can filter actions by:

Type of action (identified by different colors)
Period of time (“From date” and “To date” fields)
User or Application that performed the action
Type of entity you want to focus your search on.

For every action you will be able to see:

the user who performed the action
the IP address and user agent through which the action was taken
the date and time.

Click on a specific action to see detailed information such as content type, file name, contentID and size of the source file for content creation, or name and ID for folder creation.

Use cases

In case you need to find out all the Content created by a specific user in a specific period of time:

Set dates using the “From date” and “To date” fields
Type the name of the user in the field “User or Application” (you can also use his/her username or id)
Choose “Content” in the field “Type”, using the drop-down menu
Flag “Creation” (identified by the color green).

Then click on the “Search” button. Click on “Reset” to perform a new filtering.

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Audited actions

Actions currently registered in THRON are:

Audit label	Meaning
Name Surname (username) has connected to THRON	Is recorded each time a user logs on to the platform
Name Surname (username) has signed off	Is recorded each time a user logs out from the platform
Name Surname (username) has created a new content	Is recorded each time a user publishes a new content
Name Surname (username) has opened a content	Is recorded each time a user performs the first access to a content which is marked “unread”
Name Surname (username) has downloaded a content	Is recorded each time a user downloads the original file of a content
Name Surname (username) has updated content information	Is recorded each time a user edits a content’s information
Name Surname (username) has added content information in a specific language	Is recorded each time a user adds a new language to a content’s information
Name Surname (username) has set the value of a custom metadata	Is recorded each time a user sets the value of a custom metadata
Name Surname (username) has updated a content’s Shareboard	Is recorded each time a user edits a content’s Shareboard
Name Surname (username) has added a new content version	Is recorded each time a user replaces the original file of a content
Name Surname (username) has deleted a content	Is recorded each time a user moves a content to trash
Name Surname (username) has restored a content	Is recorded each time a user restores a content from trash
Name Surname (username) has removed a content from trash	Is recorded each time a user permanently deletes a content from platform
Name Surname (username) has linked content	Is recorded each time a user links content
Name Surname (username) has attached content	Is recorded each time a user attaches content
Name Surname (username) has updated a content’s security settings	Is recorded each time a user enables votes or comments of a content or enables the flag “Content can be linked to other content”
Name Surname (username) has removed attached content	Is recorded each time a user removes attachments from a content
Name Surname (username) has removed linked content	Is recorded each time a user removes linked content
Name Surname (username) has added an external ID to a content	Is recorded each time a user adds an external ID to a content via API
Name Surname (username) has removed an external ID from a content	Is recorded each time a user removes an external ID from a content via API
Name Surname (username) has created a new embed code	Is recorded each time a user creates a new external share for a content (link, mail, social or website)
Name Surname (username) has deleted an embed code	Is recorded each time a user deletes an external share of a content
Name Surname (username) has added new content to a playlist	Is recorded each time a user adds new elements to a playlist
Name Surname (username) has removed content from a playlist	Is recorded each time a user removes elements from a playlist
Name Surname (username) has updated a page	Is recorded each time a user edits the text (body) of a Page
Name Surname (username) has created a new live event	Is recorded each time a user schedules a new live event
Name Surname (username) has added participants to a live event	Is recorded each time a user invites new users to take part in a live event
Name Surname (username) has cancelled a live event	Is recorded each time a user cancels a scheduled live event
Name Surname (username) has created a new application	Is recorded each time a user creates a new THRON application
Name Surname (username) has added new users to the app administration	Is recorded each time a user is added to the administration list of a specific application
Name Surname (username) has updated an application	Is recorded each time a user edits the information of a THRON application
Name Surname (username) has deleted an application	Is recorded each time a THRON application is deleted
Name Surname (username) has linked a widget to a custom application	Is recorded each time a THRON widget is created (media center, content list)
Name Surname (username) has updated a widget	Is recorded each time a user edits the information of a THRON widget (media center, content list)
Name Surname (username) has created a new user	Is recorded each time a user is created (business or guest)
Name Surname (username) has updated a user	Is recorded each time a user’s Information is updated
Name Surname (username) has updated permissions of a user	Is recorded each time a user’s Permissions are updated
Name Surname (username) has updated visibility of a user	Is recorded each time a user’s visibility list is updated
Name Surname (username) has promoted a guest user	Is recorded each time a guest user is promoted to business user
Name Surname (username) has updated access protocol	Is recorded each time a user changes the “Security Browsing” parameter within THRON settings
Name Surname (username) has created a new folder	Is recorded each time a new folder is created
Name Surname (username) has updated information of a folder	Is recorded each time a folder’s Information is updated
Name Surname (username) has added information to a folder in a specific language	Is recorded each time a user adds a new language to a folder’s Information
Name Surname (username) has updated access rights of the main folder	Is recorded each time access rights are updated in the main folder
Name Surname (username) has assigned access rights to the sub-folders	Is recorded each time access rights are updated in the main folder; this happens because access rights of the sub-folders are inherited from the main folder.
Name Surname (username) has created a new group	Is recorded each time a new group is created
Name Surname (username) has updated a group	Is recorded each time a group’s Information is updated
Name Surname (username) has added users to a group	Is recorded each time users are added to a group
Name Surname (username) has removed users from a group	Is recorded each time users are removed from a group
Name Surname (username) has updated a group’s visibility	Is recorded each time the visibility list of a group is updated
Name Surname (username) has updated a group’s permissions	Is recorded each time a group’s Permissions are updated
Name Surname (username) has deleted a group	Is recorded each time a group is deleted
Name Surname (username) has updated content persistence in trash	Is recorded each time a user changes the parameter in Trash management
Name Surname (username) has updated audit persistence	Is recorded each time a user changes the parameter in System Audit
Name Surname (username) has created a new classification	Is recorded each time a user creates a new classification
Name Surname (username) has updated a classification	Is recorded each time a user makes any kind of change to a classification
Name Surname (username) has deleted a classification	Is recorded each time a user deletes a classification
Name Surname (username) has created a new tag	Is recorded each time a user creates a new tag
Name Surname (username) has created a new metadata	Is recorded each time a user creates a new metadata within a tag
Name Surname (username) has linked a metadata to a tag	Is recorded each time a user links a metadata to a specific tag
Name Surname (username) has updated engine settings	Is recorded each time a user makes any kind of change to one of the engines
Name Surname (username) has applied a tag to a content/user	Is recorded each time a user links a tag to a specific content/user
Name Surname (username) has removed a tag from a content/user	Is recorded each time a user removes a tag from a specific content/user
Name Surname (username) has set a value to a metadata of a content/user	Is recorded each time a user sets a new value for a specific metadata
Name Surname (username) has removed a value from metadata of a content/user	Is recorded each time a user deletes the value of a specific metadata